How to master the art of effective communication

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How to master the art of effective communication
Caucasian Businesswoman Leading Meeting At Boardroom Table

Communication is not just about expressing your needs to the other person but creating an efficient rapport. Learning adequate communication skills will improve your personal and professional life. Joining a public speaking course not only boost communication skills but also your self-confidence.

Do you know?

Communication involves only 20% of verbal and 80% of non-verbal interaction! It means that your body language speaks more than the mouth can. People will absorb non-verbal communication subconsciously!

Whether you want to express clearly in a team meeting or leave a good impression with the boss one-to-one, follow these simple tips!

Listen first

In this fast-paced world, people only want to hear and not listen! Because they are more concerned about their response than understanding what the speaker has to say!

A simple gear switch will shift people’s perspective to a new level! They will feel appreciated for being heard. People will also respect your views more than they usually do. Offer your undivided attention to the speaker, whether you are talking in person or on a call.

Protip: Get professional help or find new connections to improve your communication skills using the email search tool, GetEmail.io. This application can find anyone’s email, even on platforms like LinkedIn and Gmail.

The non-verbal language

Have you ever experienced this with any colleague where you are talking to them, and they don’t seem to be interested at all? They say they are listening, but their body language speaks something entirely different.

They fidget with their hands and legs, look around and get absentminded with the slightest distraction. These are the subtle hints to learn that they’re not interested in the conversation. If it is hard to interpret the body language, ask them a few direct questions or go with your gut feelings (they seldom go wrong!).

The written communication

A fun fact – more than 95% of marketing professionals swear by using email as the primary communication. You can initiate a conversation smoothly and receive a significant response rate.

However, many fail to follow the basics of email writing. Here are some pointers to remember,

  • Each paragraph should be about 2 – 3 sentences long.
  • If there is too much technical information, you’d rather share it through an excel sheet or pdf.
  • Acknowledge immediately for any mistakes in the email.
  • Send the attachment in the subsequent email with an apology.
  • Always mention your contact number if the reader wants to get in touch.
  • Always proofread before hitting the send button!

While there are many etiquettes to follow, these are mandatory rules you need to follow before sending an email. An email conversation, when done right, will leave a lasting impression on the reader.

Final thoughts

Nothing can compare to a positive attitude and a smile. When you talk while smiling, people sense it! Understand the other person’s mood and modulate your voice and speak accordingly.

Develop emotional intelligence for better communication. While tonality, non-verbal and verbal communication play a significant role, empathy takes the prize for a smoother conversation. Displaying empathy in a conversation can make it easy for both!

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